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Travel Services Add-On for Wedding Planners

$275.00
Description

If you're a wedding planner who also holds an IATA accreditation or operates as a licensed travel agent, your standard planning contract isn't enough. The moment you start booking flights, securing room blocks, arranging ground transportation, or coordinating destination travel for your clients, you're stepping into travel agent territory—and that comes with an entirely different set of risks, liabilities, and regulatory requirements.

This done-for-you template gives you two flexible options: a comprehensive standalone addendum or a condensed contract section that integrates directly into your existing wedding planning agreement. Both are attorney-drafted and ready to customize with your business details. Just drop in your IATA number, state registration, and fee structure, and you're protected.

What's Inside:

This template covers everything unique to wedding planners who double as travel advisors—from IATA accreditation disclosures and agency relationship definitions to airline ticket restrictions, charter aircraft terms, and travel-specific force majeure events. It addresses the gaps your standard planning contract doesn't touch: third-party supplier liability, travel documentation responsibilities, booking accuracy requirements, and what happens when a client's flight gets cancelled, a charter operator substitutes aircraft, or a destination wedding gets derailed by a government travel advisory.

This Template Covers Situations Like:

  • When a client's name on the booking doesn't match their passport and they miss their flight
  • When an airline cancels and the client expects you to cover rebooking costs
  • When a charter flight gets grounded for weather and the client demands a refund
  • When a client declines travel insurance and then tries to hold you responsible for trip cancellation losses
  • When you're coordinating room blocks and the hotel oversells
  • When a destination wedding falls through due to a travel ban or natural disaster
  • When a client disputes a charge for travel services you've already booked and paid for
  • When you need to share client passport and personal data with airlines and hotels
  • When travel supplier terms conflict with your planning contract

Best Suited For:
Wedding planners, event planners, and destination wedding specialists who hold IATA accreditation, operate as licensed travel agents, or regularly coordinate client travel including flights, accommodations, ground transportation, room blocks, or private charter services.

How It Works

You’ll get instant access to this digital download as a PDF containing a link to a Google Doc, which you can copy or download and easily customize to suit your brand. In addition, you’ll receive attorney-approved instructions on how to put this contract into practice.

Clauses Included

Applicability and Precedence Over Main Agreement
IATA Accreditation Disclosure
Agency Relationship and Intermediary Status
Charter Broker Disclosure (FAA Part 135/121)
Seller of Travel Registration
Scope of Travel Services
Third-Party Travel Supplier Terms
Travel Planning Fees
Supplier Commissions Disclosure
Pass-Through Costs
Credit Card Authorization for Travel Bookings
Price Fluctuations and Post-Purchase Increases
Chargeback Prohibition for Travel Services
Client Booking Accuracy Responsibilities
Legal Name Verification Requirements
Passport and Visa Documentation
Health Certificates and Vaccination Records
Travel with Minors Documentation
Criminal History and Entry Eligibility
Airfare Ticket Restrictions
Unused Airline Tickets
Seat Assignments and Airline Policies
Baggage Policies and Fees
Flight Delays and Cancellations
Prohibited Ticketing Practices
Private Charter Aircraft Services
Charter Operator Selection and Substitution
Charter Cancellation Policies
Charter Pricing Exclusions (Catering, De-Icing, FET, etc.)
Passenger Manifest Requirements
Late Arrival and No-Show Policies
Pilot-in-Command Operational Authority
Travel Insurance Recommendation
Insurance Declination Acknowledgment
Travel Cancellation Requests
Travel Supplier Cancellation Policies
No Refund for Unused Travel Services
Third-Party Liability Disclaimers
No Guarantees for Schedules or Assignments
Travel-Specific Force Majeure Events
Limitation of Liability for Travel Services
Exclusion of Consequential Damages (Lost Vacation Time, Emotional Distress)
Indemnification for Travel-Related Claims
Data Sharing with Travel Suppliers and Government Agencies
Cross-References to Main Agreement Provisions

Noteworthy Features

–Instant access to your template in Google Doc format
–Free lifetime updates
–Simple, fill in the blank customization
–Access to a private Facebook Group for personalized support
–Detailed, easy instructions to implement your addendum: Just copy and paste as needed!
–Mumbo-jumbo free: Legal language you can actually understand.
–The most detailed, legal material on the market, tailor-made for your niche
–Peace of Mind Guarantee: Every template, document, and business tool was crafted by The Artists’ Lawyer: Magi Fisher, Esq., a licensed attorney and seasoned entrepreneur. Our offerings are tailored to your business and the unique needs of your industry. Long story short: We’d never sell anything we wouldn’t use ourselves (and depending on the template, there’s a good chance we have!).

Who's This For?

Wedding planners, event planners, and destination wedding specialists who hold IATA accreditation, operate as licensed travel agents, or regularly coordinate client travel including flights, accommodations, ground transportation, room blocks, or private charter services.

Travel Services Add-On for Wedding Planners

$275.00

Your purchase supports the environment.

As a One Percent For the Planet member, The Artists' Lawyer stands for small business, creativity, AND environmentalism. Through our 1% for the Planet partnership, we give back 1% of all profits to environmental organizations. Our digital shop reflects our ethos: accessible, sustainable, and forward-thinking. Opting for our contract templates that are optimized for digital use isn't just a win for your business, it's a nod to environmental responsibility. Every choice counts and every action has impact, even something as (seemingly) small as your business contract.

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Due to the digital nature of the product(s), all sales are final and non-refundable. If you have any questions, please contact us at shop@theartistslawyer.com prior to making your purchase.

DISCLAIMER
As The Artists’ Lawyer, I’m happy to share my resources, templates, and legal know-how. I am an attorney, but I’m not your attorney. No attorney-client relationship is formed unless a legal service agreement is signed between you and our sister company, East and Bay Law. 

The contracts, legal tools, and templates available for purchase in our store are drafted in accordance with contract principles in the United States. They are not state specific. Please make the most of the highlighted, customizable sections in your template to align with your business and the laws in your state. You can make these revisions on your own, but when in doubt, contact a licensed attorney in your state to assist you with the changes. 

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